SendToTeam + Google Calendar Integration

SendToTeam connects to Google Calendar through the Calendar API v3, requesting the calendar.events.readonly scope. This gives AI employees read access to your event details — title, description, attendees, time, and conferencing links — without the ability to create, move, or delete events. Your calendar stays under your control; the integration simply reads upcoming events to trigger preparation workflows.

The core feature is automated meeting preparation. Your AI employee monitors your calendar for upcoming events, typically on a configurable schedule (1 hour, 2 hours, or 24 hours before the meeting). When a meeting approaches, the AI employee reads the event details, looks up each attendee's email address in your connected CRM, and compiles a brief. For a sales call, this brief might include the prospect's company, deal stage, last interaction, relevant news about their company, and notes from previous meetings. For an internal meeting, it might summarize open tasks and pending decisions related to the meeting topic.

A practical example: you have a 2pm call with a prospect listed in HubSpot. At noon, your automation assistant reads the calendar event, matches the attendee's email to a HubSpot contact, and discovers the deal is in "Demo Completed" stage with a note that the prospect asked about enterprise pricing. The brief summarizes this context and flags the pricing question as a likely discussion topic. The brief lands in your review queue, and you walk into the meeting prepared without having dug through your CRM yourself.

Post-meeting follow-up is the second workflow. After a calendar event ends, your automation assistant can draft follow-up emails to attendees. You provide light input — a few bullet points about what was discussed, or let the assistant reference the pre-meeting brief and any notes you jotted during the call. The follow-up draft references specific discussion points and proposes next steps, then waits in your approval queue.

The integration works with personal Google calendars and shared Google Workspace calendars. You select which calendars the integration monitors — you might include your main work calendar and a shared sales team calendar while excluding your personal calendar.